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Quick view of the sections in this Privacy Notice
Air Doctor Ltd. (“Air Doctor”, “we”, “us” or “our”), respects the data protection and privacy rights of its job applicants.
This privacy notice (“Notice”) describes the personal information we have about you as a job applicant and your rights concerning that information, when you apply with us directly. It also explains the policies and procedures we use regarding your personal information during our selection and recruitment process.
This Notice does not apply to service providers who are employed via third parties (not by Air Doctor), or Air Doctor partners (such as practitioners, doctors, assistance companies etc.) For service providers employed via third party – please inquire with your employer about its privacy notice. For our partners – Air Doctor Privacy Policy applies, not this Notice.
This Notice may be amended from time to time. We will post any change to this Notice on our website a reasonable time in advance of the effective date of the change. If we have your email on record, we will also proactively email you if we make material changes to this Notice that effect our processing of the information we collected about you.
If you have any questions, comments or concerns regarding this Notice or our processing of your personal information, please contact us at [email protected] or by mail through any of our office as listed on https://www.air-dr.com/.
The entity responsible for your personal information Air Doctor Ltd., as referenced our website on https://www.air-dr.com/. For privacy matters, you can contact us directly or contact our GDPR representative, as listed below:
Location | Name | Address |
|---|---|---|
Israel | Air Doctor Ltd. | Hashaked 1, Bet Nekofa, Israel, 9083000
[email protected] |
EU GDPR Representative | Juliana Kyriakides | 12, Demostheni Severi Av.
Office 601, 6th Floor 1080 Nicosia, Cyprus
[email protected]
+357 22 46 55 00
|
We collect and process personal information about you as a job applicant or the purpose of conducting a proper recruitment process, assessing how suitable you are for the position, deciding whether to extend an offer to you and, where relevant, extending the offer to you.
In extraordinary cases, we will also use the information we collect to handle complaints and lawsuits relating to your candidacy. For example, if you or a third-party file a complaint or a lawsuit regarding our handling of your application, or if we need to file a complaint or a lawsuit relating to your application to protect our legal rights.
We also process your personal information to consider you for our future openings at Air Doctor, other than the specific position to which you initially apply. For example, we may contact you later if a similar position subsequently becomes available, which we believe may be relevant to you.
The personal information we collect about you as a job applicant typically includes your contact information (full name, email address, phone number), address, qualifications, skills, hobbies and leisure activities, employment history, experience and education history, information presented in your resume/CV (Curriculum Vitae) or cover letter, your employment preferences, nationality and right to work in the applicable jurisdiction (if relevant to the location of the position), and additional information obtained in your interviews.
We also collect additional information that you choose to share with us, such as your current and historic salary information and salary expectations, photos, feedback, survey responses, etc. If you voluntarily provide us with sensitive information about your racial or ethnic origin, or health condition, we will also process that information if it bears relevance to your candidacy (e.g., for diversity inclusion and equity; or a disability relevant to the job function).
We also collect the names and contact details of your application references and feedback from managers or interviewers, as well as information we receive through reference letters or in our discussions with those references. It is your responsibility to obtain consent from those you provide as references before you give us their contact information.
You are not under any legal obligation to provide us with your personal information. However, we will not be able to consider your application for the position without this information (with the exception of information you voluntarily choose to provide us).
We do not recruit or employ individuals under the age of 18. We do not knowingly collect personal information about individuals under that age.
We collect the information from several sources:
We retain information about your candidacy for the initial period necessary for the recruitment process. We then retain the information for an additional period of 24 months for the purpose of considering you for other potential job opening, and in case the information is necessary to handle legal claims related to the application.
Personal information about unsuccessful applicants will be deleted within 24 months of the decision. We will retain the information of candidates we ultimately hire for as long as we employ them and for an additional period of 7 years thereafter.
First and foremost, your information will be used by our human resources and recruitment team, the manager overseeing the position to which you are applying, and at times, also other members of the team which the position you are applying for belongs.
We will also share some of your information with outside parties that we hire to provide services relating to the purposes mentioned above, such as recruiting agencies, headhunters and other service providers.
If a recruiting agency introduced your candidacy to us, and you successfully complete the recruitment process and are hired, we will provide the recruitment agency with an indication of your successful candidacy and your expected salary. This is necessary for charging the finder’s fee that we pay the recruiting agency.
If the operation of our business is organized within a different framework, or through another legal structure or entity (such as due to a merger or acquisition), we will share your information with the target entity of the merger, acquisition, or reorganization, and with legal counsels, and advisors. We do so for the purpose of facilitating the structural change in the operation of our business.
In the extraordinary case of complaints and lawsuits relating to your candidacy, we will also disclose your information to our legal counsels.
If a law or binding order requires us to, we will disclose your personal information to the parties required under the law or order.
In any case, we do not sell your personal information to third parties.
We implement measures designed to secure your personal information and protect it from unauthorized disclosure, use or copying. However, although efforts are made to secure the applicant’s personal information, we cannot guarantee its absolute protection.
International data transfers. If we transfer your Information from within the EEA or UK to other jurisdictions outside the EEA or UK, this will be done either to a country with an EU and UK adequacy recognition, or under the terms of a data transfer agreement which contain standard data protection contract clauses with adequate safeguards determined by the EU Commission and the UK ICO.
Purposes | Legal Basis |
|---|---|
Recruitment: Reviewing your candidacy for an open position you applied for, as well as communicating with you regarding the recruitment processes | 1) Our legitimate interests in properly reviewing your candidacy and making a recruitment decision and communicating it to you.
2) Steps necessary before entering into an employment contract with you.
3) Your express consent in case you voluntarily provide us with any special categories of data (e.g., racial or ethnic origin, or health condition).
|
Defending or asserting legal claims relating to your candidacy | Our legitimate interests in asserting or defending legal claims that impact the course of our business or reputation, and complying with any legal or regulatory requirements. |
Retaining your candidacy for future positions beyond the ones you applied for | Our legitimate interests in considering you for other job openings we may have. |
Charging the finder’s fee that we pay for the recruiting firm | Our legitimate interests in performing the “finder’s” agreement we have with the recruiting agency. |
Our business reorganization | Our legitimate interests in our business continuity. |
Data subject rights. If you are in the EEA or UK, you have the following rights under the GDPR:
Right to Access and receive a copy of your personal information that we process.
Right to Rectify inaccurate personal information we have concerning you and to have incomplete personal information completed.
Right To withdraw consent to our processing special categories of data that you voluntarily provide in the recruitment process. The withdrawal of consent does not affect the lawfulness of processing based on consent before you withdrew it.
Right to Object to our processing of your personal information on the basis of our legitimate interest. However, we may override the objection if we demonstrate compelling legitimate grounds, or if we need to process such personal information for the establishment, exercise or defense of legal claims.
Right to Restrict us from processing your personal information (except for storing it): (a) if you contest the accuracy of the personal information (in which case the restriction applies only for a period enabling us to determine the accuracy of the personal information); (b) if the processing is unlawful and you prefer to restrict the processing of the personal information rather than requiring the deletion of such data by us; (c) if we no longer need the personal information for the purposes outlined in this Notice, but you require the personal information to establish, exercise or defend legal claims; or (d) if you object to our processing based on our legitimate interest (in which case the restriction applies only for the period enabling us to determine whether our legitimate grounds for processing override yours).
Right to be Forgotten. Under certain circumstances, such as when our processing of your personal information is no longer necessary, you have the right to ask us to erase your personal information. However, notwithstanding such request, we may still process your personal information if it is necessary to comply with our legal obligations, or for the establishment, exercise or defense of legal claims.
If you wish to exercise any of these rights, contact us through the channels listed below.
When you contact us, we reserve the right to ask for reasonable evidence to verify your identity before we provide you with information. Where we are not able to provide you with the information that you have asked for, we will explain the reason.
Subject to applicable law, you have the right to lodge a complaint with your local data protection authority. If you are in the EU, then according to Article 77 of the GDPR, you can lodge a complaint to the supervisory authority, in the Member State of your residence, place of work or place of alleged infringement of the GDPR. For a list of supervisory authorities in the EU, click here.
If you are in the UK, you can lodge a complaint with the Information Commissioner’s Office (ICO) pursuant to the instructions provided here.
If you are an individual residing in California, we provide you with the following information pursuant to the California Privacy Rights Act (CPRA). This is also the information we have collected in the past 12 months.
We do not sell your personal information and have not done so in the past 12 months.
We also do not share your personal information for online behaviorally targeted ads and have not done so in the past 12 months.
Categories of personal information | Specific Types of Personal Information Collected | Business or commercial purposes pursuant to the CPRA | Specific Details on the Business Purpose |
|---|---|---|---|
Identifiers | Name, email address, phone number, residential address, photograph, contact information of references. | • Auditing related to a current interaction with you
• Detecting security incidents and protecting against malicious, deceptive, fraudulent or illegal activity • Exercising or defending our legal rights and the rights of our employees, customers, and agents • Administration of our operations, including for safety purposes • Compliance with applicable laws and regulations | • Recruitment – Reviewing your candidacy for the open position you applied for
• Defending or asserting legal claims relating to your candidacy • Managing our ongoing business • Retaining your candidacy for future positions beyond the ones you applied for compensation and payroll |
Professional or employment-related information | Details of professional qualifications and skills, employment history, job preferences, current and prior salary information together with salary expectations, details of your current benefit entitlements and other information you provide in connection with your job application, in your curriculum vitae (résumé) and in your cover letter, references, background check and criminal records information. | ||
Education information | Your professional education | ||
Characteristics of protected classifications under California or federal law | Gender, racial or ethnic origin, health condition (where you provide them voluntarily).
These are considered sensitive information under the CPRA. We do not use or discloses this sensitive personal information for purposes other than those specified in the CPRA regulations.
| ||
Inferences drawn from any of the information identified above to create a profile about the Candidate | Assessment of characteristics, skills, abilities and aptitudes |
The chart below describes the personal information we disclosed for a business purpose to third parties in the preceding 12 months.
Categories of personal information | Categories of third parties to whom we disclose your information and the specific business or commercial purpose for the disclosure |
|---|---|
Identifiers of the applicant
| • With outside legal counsels, for the purpose of handling complaints and lawsuits relating to your candidacy.
• With third parties to which a law or binding order requires us to disclose your information. Our purpose in doing so is complying with our obligations under the law or the binding order. • With the target entity of our merger, acquisition or reorganization, and legal counsels, and advisors, for the purpose of facilitating the structural change in the operation of our business within a different framework, or through another legal structure or entity (such as due to a merger or acquisition). |
Other information that identifies, relates to, describes, or is capable of being associated with, the applicant | |
Professional or employment-related information | |
Education information | |
Characteristics of protected classifications under California or federal law | |
Inferences drawn from any of the information identified above to create a profile about the applicant |
Your rights under the CPRA if you are a resident of California
Knowing the personal information, we collect about you
You have the right to know:
Right to deletion
Subject to certain exceptions set out below, on receipt of a verifiable request from you, we will:
Please note that we may not delete your personal information if it is necessary to:
or
We also will deny your request to delete if it proves impossible or involves disproportionate effort, or if another exception to the CPRA applies. We will provide you with a detailed explanation that includes enough facts to give you a meaningful understanding as to why we cannot comply with the request to delete your information.
Right to correct inaccurate personal information
If we receive a verifiable request from you to correct your information and we determine the accuracy of the corrected information you provide, we will correct inaccurate personal information that we maintain about you.
In determining the accuracy of the personal information that is the subject of your request to correct, we will consider the totality of the circumstances relating to the contested personal information.
We also may require that you provide documentation if we believe it is necessary to rebut our own documentation that the personal information is accurate.
We may deny your request to correct in the following cases:
We will provide you a detailed explanation that includes enough facts to give you a meaningful understanding as to why we cannot comply with the request to correct your information.
Protection against discrimination
You have the right to not be discriminated against by us because you exercised any of your rights under the CPRA.
Exercising your CPRA rights by yourself or through an authorized agent
If you would like to exercise any of your CPRA rights as described in this Notice, please contact us by e-mail at [email protected] or by mail:
Hashaked 1, Bet Nekofa, Israel, 9083000
We will ask you for additional information to confirm your identity and for security purposes, before disclosing the personal data requested to you, by using a two or three points of data verification process, depending on the type of information you require and the nature of your request.
You may also designate an authorized agent to make a request under the CPRA on your behalf. To do so, you need to provide the authorized agent with written permission to do so and the agent will need to submit to us proof that they have been authorized by you. We will also require that you verify your own identity, as explained above.
Our response to your requests
We will respond to your requests within 45 days (or within 90 days, where the law permits, and we determine it necessary considering the complexity and number of the requests you have filed). If we take longer than 45 days, we will inform you of the extension within the initial forty-five-day response period, together with the reason for the extension.
We may deny your request in the following cases:
We will provide you with a detailed explanation including sufficient facts, to enable you to meaningfully understand why we cannot fulfil your request.
Jenny is the CEO and one of the Co-Founders at Air Doctor. She spent more than 20 years at Intel, most recently as general manager of its manufacturing facility in Israel and before that in various engineering and manufacturing roles in Silicon Valley. Air Doctor is her second startup having previously founded electric vehicle company ElectRoad.
